Check Out Our Virtual Meetings and Events Services
Virtual Meetings and Events suit VR technology well, delegates can meet, interact in ways very similar to real life. We offer a range of services for virtual meetings and events with a range of hardware and software to suit your meeting and event outcomes
Havaianas had an important European launch event in Madrid and required an AR application at very short notice to showcase their new range of footwear.
Working closely with their marketing and events team, VRE created a Havaianas AR application running on Hololens within 7 days.
This allowed them to showcase their new footwear in an engaging and fun way, with users building a beach scene complete with cocktail drinks. Users then placing the new range of footwear in their new environment, walking round they could rotate and resize the footwear and explore the new products from all angles.
This project demonstrates how well AR can be integrated into the retail sector and when used correctly can encourage a great retail consumer experience, highlighting features and benefits, providing additional information on the product and most importantly driving consumer engagement.
“We commissioned VRE to create a Hololens application for a major Havaianas event in Madrid at very short notice, they amazingly turned it around in just 7 days and flew out to Madrid to deliver it on time and we were extremely pleased with the end product.”
– Filippo Trentin, Alpargatass, Havaianas.
Fischer had an important company-wide event and commissioned VRE to create a VR application that allowed delegates to use their fixing products and see how they work.
Working closely with their marketing, sales and engineering team VRE created a virtual construction site. This allowed users to try out Fischer products, drill holes and actually fit them, all from the safety of a virtual environment.
Fischer now plan to roll this VR application out as a training tool for their internal staff, with the VR application being suitable for both events, marketing and also training, thus expanding the number of uses for their VR project.
“We gave VRE quite a broad brief, not knowing anything about virtual reality and the benefits and abilities of the software. The VRE team developed and delivered a bespoke package to the business that exactly suited our requirements, even when we weren’t fully aware of them ourselves. The software platform perfectly emulated a “real life” construction site and the usable items (drills, anchors, cleaning utensils, steel plates) reflected the processes needed for perfect anchor installation. The VRE team really made our first steps into the world of VR much easier. So much so that the business as a whole have decided to further our training resources with the addition of VR.”
– Dan Czerwinski, Head of Marketing
EAST MEETS WEST WITH COLLABORATIVE VR – LONDON TO MALAYSIA VR PROJECT
Working with Pinghub and the Keeni Kessler Gallery we delivered an innovative live collaborstive project allowing artists in the UK and also Malaysia to collaborate in the same VR space. Using VR Art software artists were able to work together on installations and explore various themes relating to the “Silk Road through the ages” exhibition. This exhibition exploring how the Silk Road allowed the transport of ideas as well as goods.
We also supplemented this event using our cutting edge scanning equipment allowing artists physical work to be digitised and imported into the VR environment for further collaboration.
VRE specialise in collaborative VR events and we are able to link up Malaysia and Singapore using VR with partners around the world. If you would like to allow your teams to share a VR environment for an event or team building then we can help.
DEBENHAMS MAKE UP
VRE developed a VR application allowing users to apply a range of makeup and practice a broad set of make up skills.
Working with their marketing and events team we created an experience for a launch event that allowed customers to learn key skills, through experimentation, using their products in a number of different ways and then quickly and easily wiping the results and starting again.
Results from the 3d makeup models were saved and printed allowing guests to capture their work and also aiding dissemination on social media channels.
“We asked the team to build us an interactive and creative platform for our Christmas 2018 Press Show. Despite a very quick turnaround time, they delivered exactly what we were after and helped us to deliver a very successful press day. Thanks VRE team!”
– Shannen, Debenhams Public Relations Team
SYNCHRONISED SAMSUNG GEAR VR ON A TRAIN
VRE recently worked with award winning London PR agency Taylor Herring to deliver a unique VR experience for their client Tourism Western Australia on a train packed full of commuters.
Instead of the usual British weather and drizzly grey skies, commuters had the chance to visit Western Australia on the way to work and experience a much sunnier and warmer environment. Customers also were able to experience swimming with whale sharks and petting quokka! Using Samsung Gear VR and synchro software VRE were able to provide a simultaneous visit to Western Australia for all the commuters while they sat comfortably on the train.
Working with a major pharmaceuticals company VRE helped them create an AR experience for the Hololens.
This AR experience educated clients with regards the features and benefits of their new innovative product packaging, showing how it prevents missed dosage and improved the reliability and convenience of the process.
VRE developed the content and also deployed this with multiple Hololens, at a show in Munich as part of our joined up content creation and event services
VRE supported Tinder with a major marketing project across Europe, we designed and developed a VR experience that allowed users to experience an adventurous and challenging task that also formed part of a national competition with prizes.
Our teams then delivered this VR experience across France and UK over a period of two months visiting a huge number of venues with thousands of users passing through this exciting VR experience.
VRE supported HSBC’s Belt and Road project with a VR experience that we delivered around the world, with numerous trips to the United States to share this experience with delegates, our teams also travelled across Europe to deliver this at venues and promote their projects.
YOUR VR EVENT PROCESS
EVENT BRIEF AND CREATIVE
We will work with you to determine your event goals, the theme, and explore what are the best options for your event. Part of this is showing you what VR and AR can do and the typical experiences you can create with the various technologies and VR applications. Typically we come to your office, so you can try out in person all the options and decide with our help which solutions best fit your event goals.
For simple events we can offer cost effective options that offer high event impact, using off the shelf licensed software that we know exactly how to apply in event contexts, using our own additional materials alongside these applications to amplify the impact.
For events requiring some bespoking we offer a broad range of solutions, from simple holographic models of your products on your stand at a trade show, through to a fully developed VR application that allows delegates to try out your products and services. For full details on our bespoking services click here.
We are a very creative team and have run VR events is some very strange places for a broad range of purposes, from running VR in the street for Disney, to VR on trains for companies running special events.
We know that it is not just about the equipment, we know logistics and we like to have a plan, A, B and C. For this reason we plan all the logistics for events in detail, delivery, access, de-rig, we will go through all the fine details with you to ensure we can get the right access, at the right time and deliver the right experience.
As part of our event planning we also build in lots of extra redundancy to ensure everything runs smoothly on the day, this is in time, personnel and also equipment.
On the day of your event our expert teams will ensure all your delegates have a great experience, it is not the equipment that delegates always remember but often instead the friendly personable staff who run the event.
Our staff are very knowledgeable about VR, but at the same time have the personal touch and are attentive and sensitive to users needs as some VR experiences can be a little scary for some users.
They will set up your event, keeping you informed of how it will all work, make recommendations on the day if anything changes at the venue and manage the whole event from beginning to end.
PUBLIC VR EVENTS, CONFERENCES AND EXHIBITIONS
If you have a VR event you would like us to add to our directory then:
Keeping up with the rapid pace of change and development in the VR community is hard, so we have included below a summary of all the main VR events happening in the UK and the EU in 2018.
We have also listed VR exhibitions where VR is currently being used and general public can experience some amazing VR environments, like the stunning VR Star Wars experience currently running at Westfield.
These VR events allowing you to
- Discover the future of VR and AR, where is it now and where is it going?
- Engage in discussions with developers to see what is possible and what will soon be possible
- Discuss with companies and practitioners to see how they are applying VR and its benefits to organisations
- Engage in workshops, masterclasses and company suites to see what international companies are doing in the VR space
- Explore how VR is being used in marketing, training, education, health, sales and business
- Discover the impact VR and AR is going to have on society, cultures and working practices around the globe
PUBLIC VR EVENTS, CONFERENCES AND EXHIBITIONS
|Name||Start date||End date||Location||Price||Event type||Description||Link|
|AVR 360 Show||12th March 2019||13th March 2019||ExCel, London||TBA||Conference||The AVR 360 show returns to the ExCel Center in London to bring together the leading exponents of the exciting and fast-developing VR and AR market. Expect industry-leading delegates and speakers, as well as debates, presentations, product demons and networking.||AVR 360 Show|
|AR & VR World||11th June 2019||13th June 2019||ExCel, London||Free||Expo||AR & VR World is back, showcasingthe AR and VR technology and business strategies of today. This conference promises a look at the market with case studies from key brands pioneering these technologies||AR & VR World
|VR World||TBA||TBA||Bristol, TBC||TBA||Conference||For what will be it’s 4th year, VR World have confirmed that they will be returning in 2019 with a 2 day conference and exhibition focused on Augmented, Mixed and Virtual Reality and its impact beyond gaming.||VR World|
|CES (Consumer Electronics Show)||1/7/2020||1/10/2020||Las Vegas, Nevada||Free||Exhibition||CES is the world’s gathering place for all those who thrive on the business of consumer technologies. It has served as the proving ground for innovators and breakthrough technologies for 50 years — the global stage where next-generation innovations are introduced to the marketplace||www.ces.tech|
|International Conference on Virtual Reality||2/8/2020||2/10/2020||Singapore||Free||Conference||CVR 2020 is a forum to discuss new advances and developments in virtual reality by involving researchers, senior technical people, domain experts, and academics together. It is sponsored by International Association of Computer Science and Information Technology and technically assisted by many universities and institutes. Authors are solicited to contribute to the conference by submitting original works that illustrate research results, projects, surveying works and industrial experiences that describe significant advances in related fields of virtual reality.||www.icvr.org|
|XR Summit ISE||2/11/2020||2/11/2020||Hotel Akura, Amsterdam||250 EUR||Conference||Taking place alongside the annual Integrated Systems Europe (ISE) event, the XR Summit is a half-day B2B conference designed to provide insight into, and understanding of, the virtual, augmented and mixed reality industry. It explores the latest in immersive technologies, as well as business strategies and solutions, with a primary focus on how they impact and empower the audiovisual (AV) business.||XR Summit|
|Industrial VR/AR Forum||2/25/2020||2/26/2020||The Westin Galleria, Houston||From $399||Forum & Expo||The second annual Industrial VR/AR Forum is a premier gathering for professionals in the enterprise XR, connected workforce, training, learning and development, R&D, HS&E, data, spatial computing and technology sectors, as well as industry thought leaders, wearable tech innovators and digital innovation pioneers. The event will explore and adnvance the concepts that will revolutionse tomorrow’s energy/engineering immersive tech workplaces.||Industrial VR/AR Forum|
|Vertex||2/27/2020||2/28/2020||Olympia Conference London||Free – £75||Expo||The ultimate conference for 2D and 3D artists, Vertex, combines the authority of the UK’s leading professional design website, CreativeBloq.com, and specialist magazines 3D World and ImagineFX, with industry expertise across the world of CG.||www.futureevents.uk|
|Wearable Technology Show||3/1/2020||3/10/2020||London||£10 – £500||Conference||WTS2020 is the largest business and prosumer show featuring cutting edge technology under one roof. It is the biggest and best forum for forming partnerships and developing new business across the wearable, smart device and IOT landscape. Over 5,000 delegates, 200 speakers and 300 press will come together to exchange views, network and do business. The show floor will feature cutting edge technology attracting prosumers, distributors and buyers||www.eventbrite.co.uk|
|AVR 360 Show||3/10/2020||3/11/2020||Business Design Centre, London||TBA||Conference
|“The AVR 360 Show will once again bring together leading exponents of the fast-moving VR, AR and mixed reality market from around the world for a series of engaging talks, debates, presentations, product demos, networking and much more. The event is co-located with the Wearable Technology and Digital Health Technology Shows.”||Augmented Reality Show|
|VRDC (Virtual Reality Developers Conference)||3/16/2020||3/17/2020||San Francisco, California||$199 – $2,499||Conference||Learn to create amazing, immersive VR and AR experiences for games and entertainment at the Virtual Reality Developers Conference (VRDC). Be inspired, learn from experts, and share best practices to create augmented and virtual reality for games, films, and other forms of entertainment.||www.gdconf.com|
|Virtual Reality (VR) and Augmented Reality in Training, Education and HR||3/20/2020||3/20/2020||London||£600||Event||On this 1-day workshop, our Immersive technology trainer will introduce attendees to the fundamental aspects and creating, delivering and integrating training and educational experiences with and in virtual reality and augmented technology. Attendees will learn how immersive experiences can be employed to train and teach; appreciate some of the creative possibilities, and explore some sample use-case content||www.eventbrite.co.uk|
|IEEE Virtual Reality||3/22/2020||3/26/2020||Atlanta, Georgia||TBA||Conference||The IEEE Conference on Virtual Reality and 3D User Interfaces (IEEE VR) is the premier international event for the presentation of research results in the broad area of virtual reality (VR). Since 1993, IEEE VR has presented groundbreaking research and accomplishments by virtual reality pioneers: scientists, engineers, designers, and artists, paving the way for the future. A globally recognized event for introducing the next big advancements in VR, IEEE VR 2020 will feature oral presentations, posters, research demos, and workshops.||ieeevr.org|
|Augmented World Expo||3/28/2020||3/29/2020||Shenzhen, China||$70 – $435||Expo||WE (Augmented World Expo) is the world’s most essential AR+VR conference and expo series. We run annual conferences in the USA, Asia, Israel, Europe, and Asia. Since 2010, our conferences have attracted a diverse mix of CEOs, CTOs, designers, developers, creative agencies, futurists, analysts, investors, founders and top press in a one-of-a-kind opportunity to learn, inspire, partner, and experience first-hand the most exciting industry of our times.||www.aweasia.com|
|Realities 360||3/31/2020||4/2/2020||Orlando, Florida||$1,395-1,895||Conference and expo||Realities360 Conference & Expo is made to bring your AR & VR solutions to life. This is the event for those looking to build, buy, apply, and explore augmented and virtual realities in their work.||www.realities360.com|
|XR Europe 2020||4/28/2020||4/29/2020||London, UK||£800 – 2,200||Conference||XR Europe unites and drives forward the continent’s immersive industry. Gain practical takeaways no matter your role within this diverse and growing landscape.||events.vr-intelligence.com|
|Facebook F8 Developer Conference||5/5/2020||5/6/2020||San Jose, CA||TBA||Conference||Facebook F8 is a mostly-annual conference held by Facebook, intended for developers and entrepreneurs who build products and services around the website. It was hosted in San Francisco, California until 2016, and moved to a more central Silicon Valley location in San Jose, California in 2017||www.f8.com|
|XR Immersive Enterprise 2020||5/5/2020||5/6/2020||Boston, Massachusetts||$999 – $2,999||Conference||This is why XR Immersive Enterprise is the only place bringing together 300+ experts from across enterprise and tech to set the bar for the future of XR. Discover the strategies to deliver an effective rollout, no matter the business application or industry vertical you work in.||events.vr-intelligence.com|
|Augmented World Expo||5/27/2020||5/29/2020||Santa Clara, California||$249.00 – $1295.00||Conference and expo||Spatial computing is at a critical crossroads. Find out why as industry leaders take the AWE stage. Hear from those sharing real-life use cases, solving major technical challenges, bringing AR/VR into new sectors, considering ethical and legal issues, promoting diversity, and working on the cutting edge of AR/VR development. Don’t miss the chance to experience the greatest disruptive technology since the Internet.||www.awexr.com|
|Photokina||5/27/2020||5/30/2020||Cologne, Germany||Released Feb 2020||Expo||Pioneering innovations, countless new products, top events, exciting workshops and live shoots – photokina presents “Imaging unlimited”! As the global business and community platform, here you will experience like nowhere else what fascinating possibilities imaging technologies including mobile, video & cine or AR/VR can open up for you.||www.photokina.com|
|IVRPA (International Conference for Virtual Reality Professionals)||TBD||TBD||TBD||TBD||Conference||The International Virtual Reality Professionals Association is an international association of photographers who create and produce 360° Panoramas and other Virtual Reality Content including 360° Video, 360° Virtual Tours, Gigapixel Panoramas, and more.||ivrpa.org|
|Cinegear Expo||6/4/2020||6/7/2020||Los Angeles, California||$139 – $259||Expo||Cine Gear features 300 exhibits, new product and service introductions, 30+ complimentary seminars led by industry leaders, master classes, film competition, awards ceremony, special screenings in state of the art theaters and ample opportunity to network with peers within a studio environment||www.cinegearexpo.com|
|VRTO||6/6/2020||6/8/2020||Toronto, Canada||CA$209.31 – CA$468.76||Conference and Expo||A unique, international exhibition of Virtual Reality and Augmented Reality, professional conference and solutions-focused symposium exploring arts, culture, society, humanities, ethics and sciences through immersive technologies.||conference.virtualreality.to|
|E3||6/9/2020||6/11/2020||Los Angeles, California||Tickets on sale February||Expo||With its focus fixed on video games, E3 is where product launches happen, ground-breaking technologies are debuted, and news is made.||www.e3expo.com|
|VR & AR World||6/10/2020||6/11/2020||London, UK||Free||Expo||Augmented Reality & Virtual Reality World Summit is an augmented reality & virtual reality event that showcases the technology and business strategies of today. It is breaking down myths around the limitations of immersive technology for enterprises||tmt.knect365.com|
|CES Asia||6/10/2020||6/12/2020||Shanghai, China||TBA||Expo||Experience groundbreaking technology and get in touch with the world’s brightest minds at Asia’s leading tech event. CES Asia is the place where startups, entrepreneurs and global brands converge to form game-changing partnerships.||www.cesasia.cn|
|Mobile World Congress Shanghai||6/3/2020||7/2/2020||Shanghai, China||Press only||Expo||Showcase your vision and make a connection. Join the growing list of exhibitors gathering in Shanghai to showcase the newest technologies, innovative products & services, and big ideas at MWC Shanghai 2020.||www.mwcshanghai.com|
|SIGGRAPH||7/19/2020||7/23/2020||Washington, D.C.||TBA||Conference and Expo||Inspiration creates progress. At SIGGRAPH, join other researchers, artists, and technologists for the largest conference and exhibition in computer graphics and interactive techniques.||www.siggraph.org|
|World XR Forum||TBD||TBD||Geneva, Switzerland||TBA||Conference||worldxr.org|
|FIVARS (Festival of International Virtual and Augmented Reality)||TBD||TBD/td>||Toronto, Canada||TBA||–||fivars.net|
|IFA||9/4/2020||9/9/2020||Berlin, Germany||TBA||Expo||100% IFAtainment – Media, games, communication, photo & video, audio entertainment, home entertainment, smart home, smart appliances and so much more. IFA transforms Berlin into the technology capital – with stars and innovations up close!||ifa-berlin.com|
|Oculus Connect 7||9/25/2020||9/26/2020||San Jose, California||TBD||Conference||Oculus Connect 6 gathered the industry’s leading developers, creators and visionaries to celebrate VR’s journey and the road ahead.||oculusconnect.com|
|Unity Unite Los Angeles||TBD||TBD||Los Angeles, California||–||–||Unite is the place to unlock the full creative potential of the Unity platform, meet up and brainstorm with Unity experts and industry leaders, and get a peek at what Unity will bring you in the future.||unite.unity.com|
|Augmented World Expo||10/15/2020||10/16/2020||Munich, Germany||$249.00 – $1295.00||Conference and expo||AWE (Augmented World Expo) is the world’s most essential AR+VR conference and expo, with annual dates in the USA, Asia, Israel and Europe, as well as meetup chapters around the world. AWE brings together a diverse mix of CEOs, CTOs, designers, developers, creative agencies, futurists, analysts, investors, founders and top press in a one-of-a-kind||awexr.com|