Looking for experts to deliver your VR event?
Virtual Reality Experiences has specialised in delivering first-class VR hire and events on behalf of corporations and SMEs around the world.
Clients who book with VRE enjoy the full-service treatment. As well as designing astonishing VR content for your event, we bring along our state-of-the-art VR headsets for your attendees to experience it on.
Our friendly and knowledgeable team are on hand to ensure that your VR experience goes off without a hitch – and we can even manage the logistics of the event on your behalf.
We’ve hosted exciting company parties and engaged companies’ teams, as well as impressing VIPs at charity dinners, trade shows and product launches.
We’re based in the heart of London, but our blue-chip clients trust us to deliver their VR events across the UK, Europe and the USA.
4 continents, 5 cities, 1 new brand
VRE worked with Investec Asset Management and Shelton Fleming to design a VR experience to launch Ninety One, the new company formed from the demerger from Investec the parent company.
Our creative team developed a truly immersive experience showcasing VR at its best and allowed users to experience the journey to their new brand while respecting their past and where they came from.
Investec required us to deliver at 5 worldwide locations all on the same day with our teams flying out to New York, Johannesburg, Capetown, HongKong and London.
We also took this opportunity to capture the values employees wished to see in the new company in VR as part of a values capture activity within the experience.
We loved working with VRE! Based on a concept and storyboard from our design team their incredible team was able to create an immersive world that guided users down a pathway charting the history and evolution of our client’s brand. The end product was genuinely better than I could have imagined. As a company VRE’s communication was top notch – at no point were we left lacking. I was also impressed by the safeguarding considerations made for staff operating in higher risk cities overseas. They continue to be a partner we know we can rely on and our first port of call when it comes to VR Experiences.
It was great working with VRE; with a short lead time you captured the essence of our vision on a very important day for our firm and successfully helped us bring our people on board with our new brand.
WHY VR Events
Experience cutting-edge tech
They’ve heard the buzz around the arrival of next-generation VR and AR technology – now let your team experience it for themselves.
Forward-thinking companies are already embracing the technology and enjoying the business benefits of the virtual world.
Engage human curiosity
Curiosity is a fundamental part of the human experience. Feed this curiosity by presenting your event’s attendees with the opportunity to experience the power of virtual reality.
Create interest, start discussions and draw in curious minds.
Be memorable
The latest academic research supports our theory. Taking an active role in a virtual reality experience leaves a greater impression on participants than passive formats, such as video.
Who could forget a product or service that was presented to them in an exciting virtual world?
Create shared experiences
Memorable experiences are better shared, and VR experiences are no different.
Bring your event’s attendees together, allowing them to discover you message as a group in an incredible, multi-player VR world.
Have fun and energise your attendees
VR leaves people with a smile on their face – we see it all the time.
Use a VR experience to create a fun atmosphere at your event and get people energised.
Choose from a huge range of VR experiences
In the virtual world, the only limit is your imagination.
Whether you choose a cost-effective pre-made VR experience, an experience with your branding added or an entirely custom-made VR experience, we can help.
Working with Google to deliver their live events
Supporting Google with live events at their HQ in London we have run VR at a range of their events and also their Automation Summit.
We were able to use VR on stage for their Automation Tech summit, providing a VR experience with one of our team creatives building a VR environment in real time for their audience to watch.
We run live events anywhere in the world and can work with you to deliver creative immersive experiences off the shelf or bespoke for your events.
Check Out Our Virtual Meetings and Events Services
Virtual Meetings and Events suit VR technology well, delegates can meet, interact in ways very similar to real life. We offer a range of services for virtual meetings and events with a range of hardware and software to suit your meeting and event outcomes
CASE STUDIES
HAVAIANAS
Havaianas had an important European launch event in Madrid and required an AR application at very short notice to showcase their new range of footwear.
Working closely with their marketing and events team, VRE created a Havaianas AR application running on Hololens within 7 days.
This allowed them to showcase their new footwear in an engaging and fun way, with users building a beach scene complete with cocktail drinks. Users then placing the new range of footwear in their new environment, walking round they could rotate and resize the footwear and explore the new products from all angles.
This project demonstrates how well AR can be integrated into the retail sector and when used correctly can encourage a great retail consumer experience, highlighting features and benefits, providing additional information on the product and most importantly driving consumer engagement.
“We commissioned VRE to create a Hololens application for a major Havaianas event in Madrid at very short notice, they amazingly turned it around in just 7 days and flew out to Madrid to deliver it on time and we were extremely pleased with the end product.”
– Filippo Trentin, Alpargatass, Havaianas.
FISCHER
Fischer had an important company-wide event and commissioned VRE to create a VR application that allowed delegates to use their fixing products and see how they work.
Working closely with their marketing, sales and engineering team VRE created a virtual construction site. This allowed users to try out Fischer products, drill holes and actually fit them, all from the safety of a virtual environment.
Fischer now plan to roll this VR application out as a training tool for their internal staff, with the VR application being suitable for both events, marketing and also training, thus expanding the number of uses for their VR project.
“We gave VRE quite a broad brief, not knowing anything about virtual reality and the benefits and abilities of the software. The VRE team developed and delivered a bespoke package to the business that exactly suited our requirements, even when we weren’t fully aware of them ourselves. The software platform perfectly emulated a “real life” construction site and the usable items (drills, anchors, cleaning utensils, steel plates) reflected the processes needed for perfect anchor installation. The VRE team really made our first steps into the world of VR much easier. So much so that the business as a whole have decided to further our training resources with the addition of VR.”
– Dan Czerwinski, Head of Marketing
EAST MEETS WEST WITH COLLABORATIVE VR – LONDON TO MALAYSIA VR PROJECT
Working with Pinghub and the Keeni Kessler Gallery we delivered an innovative live collaborstive project allowing artists in the UK and also Malaysia to collaborate in the same VR space. Using VR Art software artists were able to work together on installations and explore various themes relating to the “Silk Road through the ages” exhibition. This exhibition exploring how the Silk Road allowed the transport of ideas as well as goods.
We also supplemented this event using our cutting edge scanning equipment allowing artists physical work to be digitised and imported into the VR environment for further collaboration.
VRE specialise in collaborative VR events and we are able to link up Malaysia and Singapore using VR with partners around the world. If you would like to allow your teams to share a VR environment for an event or team building then we can help.
DEBENHAMS MAKE UP
VRE developed a VR application allowing users to apply a range of makeup and practice a broad set of make up skills.
Working with their marketing and events team we created an experience for a launch event that allowed customers to learn key skills, through experimentation, using their products in a number of different ways and then quickly and easily wiping the results and starting again.
Results from the 3d makeup models were saved and printed allowing guests to capture their work and also aiding dissemination on social media channels.
“We asked the team to build us an interactive and creative platform for our Christmas 2018 Press Show. Despite a very quick turnaround time, they delivered exactly what we were after and helped us to deliver a very successful press day. Thanks VRE team!”
– Shannen, Debenhams Public Relations Team
SYNCHRONISED SAMSUNG GEAR VR ON A TRAIN
VRE recently worked with award winning London PR agency Taylor Herring to deliver a unique VR experience for their client Tourism Western Australia on a train packed full of commuters.
Instead of the usual British weather and drizzly grey skies, commuters had the chance to visit Western Australia on the way to work and experience a much sunnier and warmer environment. Customers also were able to experience swimming with whale sharks and petting quokka! Using Samsung Gear VR and synchro software VRE were able to provide a simultaneous visit to Western Australia for all the commuters while they sat comfortably on the train.
DAICHII SANKYO
Working with a major pharmaceuticals company VRE helped them create an AR experience for the Hololens.
This AR experience educated clients with regards the features and benefits of their new innovative product packaging, showing how it prevents missed dosage and improved the reliability and convenience of the process.
VRE developed the content and also deployed this with multiple Hololens, at a show in Munich as part of our joined up content creation and event services
TINDER
VRE supported Tinder with a major marketing project across Europe, we designed and developed a VR experience that allowed users to experience an adventurous and challenging task that also formed part of a national competition with prizes.
Our teams then delivered this VR experience across France and UK over a period of two months visiting a huge number of venues with thousands of users passing through this exciting VR experience.
HSBC
VRE supported HSBC’s Belt and Road project with a VR experience that we delivered around the world, with numerous trips to the United States to share this experience with delegates, our teams also travelled across Europe to deliver this at venues and promote their projects.
YOUR VR EVENT PROCESS
EVENT BRIEF AND CREATIVE
DISCUSSIONS
We will work with you to determine your event goals, the theme, and explore what are the best options for your event. Part of this is showing you what VR and AR can do and the typical experiences you can create with the various technologies and VR applications. Typically we come to your office, so you can try out in person all the options and decide with our help which solutions best fit your event goals.
For simple events we can offer cost effective options that offer high event impact, using off the shelf licensed software that we know exactly how to apply in event contexts, using our own additional materials alongside these applications to amplify the impact.
For events requiring some bespoking we offer a broad range of solutions, from simple holographic models of your products on your stand at a trade show, through to a fully developed VR application that allows delegates to try out your products and services. For full details on our bespoking services click here.
We are a very creative team and have run VR events is some very strange places for a broad range of purposes, from running VR in the street for Disney, to VR on trains for companies running special events.
EVENT PLANNING
We know that it is not just about the equipment, we know logistics and we like to have a plan, A, B and C. For this reason we plan all the logistics for events in detail, delivery, access, de-rig, we will go through all the fine details with you to ensure we can get the right access, at the right time and deliver the right experience.
As part of our event planning we also build in lots of extra redundancy to ensure everything runs smoothly on the day, this is in time, personnel and also equipment.
EVENT DELIVERY
On the day of your event our expert teams will ensure all your delegates have a great experience, it is not the equipment that delegates always remember but often instead the friendly personable staff who run the event.
Our staff are very knowledgeable about VR, but at the same time have the personal touch and are attentive and sensitive to users needs as some VR experiences can be a little scary for some users.
They will set up your event, keeping you informed of how it will all work, make recommendations on the day if anything changes at the venue and manage the whole event from beginning to end.
PUBLIC VR EVENTS, CONFERENCES AND EXHIBITIONS
If you have a VR event you would like us to add to our directory then:
Keeping up with the rapid pace of change and development in the VR community is hard, so we have included below a summary of all the main VR events happening in the UK and the EU.
We have also listed VR exhibitions where VR is currently being used and general public can experience some amazing VR environments, there are also now lots of events you can attend remotely and companies often use our VR hire services so their teams can attend such events remotely, whether it’s Fat Boy Slim’s new VR set or Calvin Harris and his own VR gig.
These VR events allowing you to
- Discover the future of VR and AR, where is it now and where is it going?
- Engage in discussions with developers to see what is possible and what will soon be possible
- Discuss with companies and practitioners to see how they are applying VR and its benefits to organisations
- Engage in workshops, masterclasses and company suites to see what international companies are doing in the VR space
- Explore how VR is being used in marketing, training, education, health, sales and business
- Discover the impact VR and AR is going to have on society, cultures and working practices around the globe
PUBLIC VR EVENTS, CONFERENCES AND EXHIBITIONS
| Name | Date | Location | Price | Event type | Description | Link |
|---|---|---|---|---|---|---|
| Making Virtual Reality a Reality in the Biochemistry Classroom | Jan 19, 2023 | Online | Free | Workshp | In this workshop, the Meta Quest 2 VR platform and the Nanome structure visualization environment is used, along with a series of instructional activities and both independent and group-based guided-inquiry exercises. | Visit Link |
| Learning Virtual Reality Development in the Metaverse With Unity | Jan 23, 2023 | Online | Free | Conference | Join us for our first meetup in the Metaverse explaining what the Unity game engine is, discussing Unity vs other engines, and how to use Unity for VR development. This holoportation-enabled class will be complete with 3D experiences, assessment, and networking. | Visit Link |
| Workshop Virtual Reality in Medical Education: Meical VR user ecperiences | Jan 24, 2023 | Online | Free | Workshop | The Lab of Medical Physics and Digital Innovation and the University of Nottingham in collaboration with the Immersive Learning Research Network invite you to an interactive discussion for exploring meaningful use cases of XR in healthcare education. This workshop aims to immerce the iLRN community and relevant healthcare practitioners to developing VR projects and applications, explore healthcare VR prospects, and co-create VR use cases. | Visit Link |
| Games for Health: Applying games technology to improve healthcare | Jan 25, 2023 | London | Free | Conference and Expo | Whether it’s using gaming as a way to combat loneliness and depression or applying games technology to healthcare settings in order to drive better patient outcomes, there is growing evidence of the positive impact games have in healthcare. During the recent lockdowns, many people turned to games to connect with others and improve their mental health. In healthcare settings, providers are increasingly looking to newer technologies such as virtual reality and gamification of digital platforms to connect with patients and achieve better results. Join us in London on 25 January when we will be bringing together leading businesses and experts from the Games and Health sectors to explore the positive impact that games can have on healthcare. There will be talks from innovative businesses in the sector, a panel discussion with experts from industry and academia and an expo from a number of businesses who are leading the way in the future of healthcare through games. | Visit Link |
| Virtual Reality Rehabilitation via Customised Controllers | Jan 25, 2023 | Online | Free | Conference | This event includes a fascinating discussion on the exciting field of virtual reality rehabilitation, with three expert speakers sharing their insights on the topic. The first speaker will provide an overview of the project and the benefits of using virtual reality and customised controllers for rehabilitation. The second speaker will give a demonstration of some of the developed games and exercises used in the prohect. Finally, the third speaker will discuss the commercial opportunities for this innovative approach to rehabilitation. | Visit Link |
| Metaverse 101 | Feb 3, 2023 | London | £299-£499 | Workshop | “Blockchain Smart Solutions offers a 2-hours webinar on the latest hype in the crypto space – Metaverse.
The workshop is an opportunity to introduce yourself to the concept of Metaverse in the decentralized world. Find out why it’s being called the ‘Next-big-thing’, what is the potential of the digital world and how it can potentially shape the future” |
Visit Link |
| Art and the Metaverse: From Creation to Marker | Feb 14, 2023 | Online | Free | Live Webinar | This is a live webinar where the panel will investigate the biggest questions surrounding the growth of the metaverse art world. This discussion will surround the process of making and selling art in the metaverse, the growth of AI generators, and the value of art in the digital economy. | Visit Link |
| The Great Debate: Entertainment in the Metaverse – LBE vs Home Entertainment | March 14, 2023 | Online | Free | Live Webinar | Due to the growth of the metaverse, a large number of virtual experiences within the entertainment world has flurished. However, there are questions surrouding the impact of the metaverse on Location-Based-Experiences, whether they should be worried or if there are potential benefits. | Visit Link |
| Human Progress and the “Programmable World” | May 9, 2023 | Online | Free | Live Webinar | This live webinar will investigate the philosopical effects of immersive technology upon the development of individuals in this modern age. Topics of discussion include the metaverse, human/computer interfacing, ethics, virtual identity, and the emergence of decentralization. | Visit Link |
| Metaverse vs Web3: A Convergence | June 13, 2023 | Online | Free | Live Webinar | In this live webinar, investigations of what the Metaverse and Web3 will mean for everyone will take place, as well as clarification of the confusion surrounding the terms. | Visit Link |
| The Importance of Inclusivity and Diversity within the Metaverse | July 11, 2023 | Online | Free | Live Webinar | Within this live webinar, the panel will discuss the state of diversity and inclusion within the metaverse. They will investigate the ways in which we can ensure that the Metaverse is an open space of inclusion and diversity. | Visit Link |
| How the Metaverse would transform Education? | Aug 8, 2023 | Online | Free | Live Webinar | This live webinar will investigate the ways in which the metaverse will influence the education industry as well as discovering the potential to revolutionize education by providing a more immersive and interactive learning experience. | Visit Link |