VR Events 2018-11-19T22:28:35+00:00

VR For Events

VRE specialise in corporate VR events and activations, with extensive experience delivering large VR events to businesses across the international stage.

We offer the full VR event management service, covering equipment, well trained and personable VR staff and VR software design and sourcing for your event.

Based in Central London, but international in scope, we have run VR events for blue chip companies in the UK, Europe and the USA.

Typical corporate VR events include, company parties, employee engagement, charity dinners, product launches, trade shows, seminars, conferences and of course creative PR events.

We also offer specific Team Building events – click here


6 Reasons Why You Should Use Virtual Reality for Your Next Event

It’s Cutting Edge

There is huge buzz and interest around anything VR or AR and it is here to stay. VR and AR are not passing fads and will soon become the next big technology shift, forward thinking companies are embracing this, it reinforces your brand and that your company is exciting and looking to the future.

People are Very Curious

Curiosity is powerful, at VR events delegates see people using VR and immediately want to try it out. We have seen how VR can transform event stands and create queues, interest and discussion.

People Remember You and Your Company

It’s active, not passive, and so completely removed from a corporate PR video. Delegates leave having used your products or services and retaining much much more. Academic research is already showing the vast difference in retention and engagement with information presented this way.

Shared VR or AR Experiences Amplify The VR Advantage

We all like to share experiences like travel, VR is no different, our VR platforms allow your delegates to work together at events, sharing the discovery together. As social beings by nature this is hugely powerful at events where you want to stimulate and engage.

It’s fun, it Energises Groups

VR makes people smile, we see it all the time and it can change the tone of an event, lighten the atmosphere, get people talking about the experiences they have just shared and energise a group as a whole.

Huge Range of VR Experiences can be Used

We can use cost effective off the shelf software and offer a huge range of VR experiences covering many different sectors and experiences. If you want something branded then we can also offer bespoking.

Case studies


Havaianas had an important European launch event in Madrid and required an AR application at very short notice to showcase their new range of footwear.

Working closely with their marketing and events team, VRE created a Havaianas AR application running on Hololens within 7 days.

This allowed them to showcase their new footwear in an engaging and fun way, with users building a beach scene complete with cocktail drinks. Users then placing the new range of footwear in their new environment, walking round they could rotate and resize the footwear and explore the new products from all angles.

This project demonstrates how well AR can be integrated into the retail sector and when used correctly can encourage a great retail consumer experience, highlighting features and benefits, providing additional information on the product and most importantly driving consumer engagement.

“We commissioned VRE to create a Hololens application for a major Havaianas event in Madrid at very short notice, they amazingly turned it around in just 7 days and flew out to Madrid to deliver it on time and we were extremely pleased with the end product.”
– Filippo Trentin, Alpargatass, Havaianas.


Fischer had an important company-wide event and commissioned VRE to create a VR application that allowed delegates to use their fixing products and see how they work.

Working closely with their marketing, sales and engineering team VRE created a virtual construction site. This allowed users to try out Fischer products, drill holes and actually fit them, all from the safety of a virtual environment.

Due to health and safety Fischer would normally be restricted from giving this hands-on experience to many users, using VR however massively expands the number of people who can now come into contact with their products and see exactly how easy they are to use and the process for doing so.

Fischer now plan to roll this VR application out as a training tool for their internal staff, with the VR application being suitable for both events, marketing and also training, thus expanding the number of uses for their VR project.

This project demonstrates how VR events can create memorable experiences with users also reporting they know exactly how to use Fischer products now after one quick VR experience.

“We gave VRE quite a broad brief, not knowing anything about virtual reality and the benefits and abilities of the software. The VRE team developed and delivered a bespoke package to the business that exactly suited our requirements, even when we weren’t fully aware of them ourselves. The software platform perfectly emulated a “real life” construction site and the usable items (drills, anchors, cleaning utensils, steel plates) reflected the processes needed for perfect anchor installation. The VRE team really made our first steps into the world of VR much easier. So much so that the business as a whole have decided to further our training resources with the addition of VR.”
– Dan Czerwinski, Head of Marketing


VRE recently worked with award winning London PR agency Taylor Herring to deliver a unique VR experience for their client Tourism Western Australia on a train packed full of commuters.

Instead of the usual British weather and drizzly grey skies, commuters had the chance to visit Western Australia on the way to work and experience a much sunnier and warmer environment. Customers also were able to experience swimming with whale sharks and petting quokka! Using Samsung Gear VR and synchro software VRE were able to provide a simultaneous visit to Western Australia for all the commuters while they sat comfortably on the train.


Working with Pinghub and the Keeni Kessler Gallery we delivered an innovative live collaborstive project allowing artists in the UK and also Malaysia to collaborate in the same VR space. Using VR Art software artists were able to work together on installations and explore various themes relating to the “Silk Road through the ages” exhibition. This exhibition exploring how the Silk Road allowed the transport of ideas as well as goods.

We also supplemented this event using our cutting edge scanning equipment allowing artists physical work to be digitised and imported into the VR environment for further collaboration.

VRE specialise in collaborative VR events and we are able to link up Malaysia and Singapore using VR with partners around the world. If you would like to allow your teams to share a VR environment for an event or team building then we can help.


VRE developed a VR application allowing users to apply a range of makeup and practice a broad set of make up skills.

Working with their marketing and events team we created an experience for a launch event that allowed customers to learn key skills, through experimentation, using their products in a number of different ways and then quickly and easily wiping the results and starting again.

Results from the 3d makeup models were saved and printed allowing guests to capture their work and also aiding dissemination on social media channels.

“We asked the team to build us an interactive and creative platform for our Christmas 2018 Press Show. Despite a very quick turnaround time, they delivered exactly what we were after and helped us to deliver a very successful press day. Thanks VRE team!”
– Shannen, Debenhams Public Relations Team


Working with a major pharmaceuticals company VRE helped them create an AR experience for the Hololens.

This AR experience educated clients with regards the features and benefits of their new innovative product packaging, showing how it prevents missed dosage and improved the reliability and convenience of the process.

VRE developed the content and also deployed this with multiple Hololens, at a show in Munich as part of our joined up content creation and event services.

Your VR Event Process

Event brief and creative discussions

We will work with you to determine your event goals, the theme, and explore what are the best options for your event.  Part of this is showing you what VR and AR can do and the typical experiences you can create with the various technologies and VR applications.  Typically we come to your office, so you can try out in person all the options and decide with our help which solutions best fit your event goals.

For simple events we can offer cost effective options that offer high event impact, using off the shelf licensed software that we know exactly how to apply in event contexts, using our own additional materials alongside these applications to amplify the impact.

For events requiring some bespoking we offer a broad range of solutions, from simple holographic models of your products on your stand at a trade show, through to a fully developed VR application that allows delegates to try out your products and services.  For full details on our bespoking services click here.

We are a very creative team and have run VR events is some very strange places for a broad range of purposes, from running VR in the street for Disney, to VR on trains for companies running special events.

Event Planning

We know that it is not just about the equipment, we know logistics and we like to have a plan, A, B and C.  For this reason we plan all the logistics for events in detail, delivery, access, de-rig, we will go through all the fine details with you to ensure we can get the right access, at the right time and deliver the right experience.

As part of our event planning we also build in lots of extra redundancy to ensure everything runs smoothly on the day, this is in time, personnel and also equipment.

Event Delivery

On the day of your event our expert teams will ensure all your delegates have a great experience, it is not the equipment that delegates always remember but often instead the friendly personable staff who run the event.

Our staff are very knowledgeable about VR, but at the same time have the personal touch and are attentive and sensitive to users needs as some VR experiences can be a little scary for some users.

They will set up your event, keeping you informed of how it will all work, make recommendations on the day if anything changes at the venue and manage the whole event from beginning to end.

Public VR Events, Conferences and Exhibitions

Keeping up with the rapid pace of change and development in the VR community is hard, so we have included below a summary of all the main VR events happening in the UK and the EU in 2018.

These VR events allowing you to:

  • Discover the future of VR and AR, where is it now and where is it going?
  • Engage in discussions with developers to see what is possible and what will soon be possible
  • Discuss with companies and practitioners to see how they are applying VR and its benefits to organisations
  • Engage in workshops, masterclasses and company suites to see what international companies are doing in the VR space
  • Explore how VR is being used in marketing, training, education, health, sales and business
  • Discover the impact VR and AR is going to have on society, cultures and working practices around the globe

If you have a VR event you would like us to add to our directory then please contact us here.

We have also listed VR exhibitions where VR is currently being used and general public can experience some amazing VR environments, like the stunning VR Star Wars experience currently running at Westfield.

VR Events UK

Name Start date End date Location Price Event type Description Link
The Future of Virtual Reality and Augmented Reality Explored 14/11/2018 14/11/2018 Digital Catapult, London £12.00 Meetup Networking opportunities, talk from Jonathan Tustain (‘The Current State of VR & Future Outlook’), panel discussion and Q&A.  Click here
VR World Congress TBC TBC Bristol, TBC TBC Conference VRWC has become an unmissable occasion: an industry-leading VR conference, expo and matchmaking event now spanning three jam-packed days with a raft of world-class speakers and exhibitors. VRWC17 took place in three of Bristol’s most unique venues, bringing 2000 international guests to one of the UK’s leading tech sectors. We can expect 2018’s event to offer a similarly excellent conference experience. Stay tuned to the VRWC website for more information. Click here
Virtual Reality Evolution TBC TBC TBC TBC Conference Learn about the latest VR technology and the corresponding economic potential. Understand the innovative uses and applications of VR from companies that have already trodden the path of implementation. Gain cutting-edge insight into virtual reality technology and how it can be commercialized. Enjoy market-leading content from industry leaders on the business case for implementing VR. Develop strategic plans for VR uses and learn how to leverage them in your business. Get involved in the great networking opportunities with a range of IT and tech professionals who are taking advantage of VR. Relive the content with unlimited, on-demand access to the video recordings of all presentations. Click here

VR Events Europe

Name Start date End date Location Price Event type Description Link
Virtual Reality Software and Technology 08/11/2018 10/11/2018 Gothenburg, Sweden TBC Symposium The ACM Symposium on Virtual Reality Software and Technology (VRST) is an international forum for the exchange of experience and knowledge among researchers and developers concerned with virtual and augmented reality (VR/AR) software and technology. VRST provides an opportunity for VR/AR researchers to interact, share new results, show live demonstrations of their work, and discuss emerging directions for the field. Click here

VR Experiences and Exhibition

Name Opening times Location Price Event type Description Link
The View: Vertigo Mon – Fri between 10am – 17.30pm TBC £10.00 Experience Test your nerve and fear of heights on Vertigo! This virtual adventure sees the building fall away, leaving you suspended in the air, walking across The Shard’s early infrastructure and balancing on the stripped back construction site of Western Europe’s tallest building. Romeo the fox – our mascot that represents the intrepid real fox who was discovered on Level 72 during construction of the building – also makes an appearance as you take your instructions from the site foreman. Click here
The View: The Slide Mon – Fri between 10am – 17.30pm TBC £10.00 Experience Enjoy the thrill of travelling at up to 100mph on the world’s highest virtual slide! Experience heights up to 800ft above London on an adrenaline-fuelled 360-degree virtual reality experience that swoops and slides through the city’s skyline. The hair-raising ride takes you on an extreme multi-sensory journey and finally answers the call of Londoners to turn The Shard into a helter skelter! Click here

Link the VR/AR Experience to your Company

VR is great for events, conferences and exhibitions and our clients have always been pleased with its impact.

What is even better however, is tailored, relevant bespoked content designed with your company in mind.

This allows you to synergise the VR experience with your company, to deliver the wow factor. The experience creates curious questions engaging with the audience’s emotions and allowing you to involve them directly in your product or service in a memorable kinaesthetic way that will make you stand out.

We offer a customisable VR and AR experience service enabling clients to do this.

Go Beyond just Adding your Logos

We can do a lot more than add your logos to a VR application, you can:

  • Showcase a new tool or piece of equipment and let people try it out in a completely safe environment.
  • Challenge people to complete a task using your product or service.
  • Let people learn about your company by “doing”, the proven best way to learn.
  • Let people select additional product information themselves in their own time, either with AR or VR providing as much information as they want or need just by touching your product.

Creative VR/AR Event Design

We like coming up with exciting and innovative ways to engage.As a very creative team we always think out of the box.

So if you are looking for a different approach or way of showcasing your event then talk to us and we will always present you with a range of creative ideas for using VR/AR and linking it to your event.

Collaboration is Key

Here at VRE we like to collaborate, we also know that human beings are essentially social beings and that collaboration is in our nature.

So we like to bring this into our client VR events, getting delegates working together to build something or solve a problem is a sure fire way to create energy, engagement and memorable experiences at an event.

We are able to build collaborative VR and AR experiences for your event using any of the main VR and AR platforms.